Statewide Student Information System (SSIS)

 

January 2014 - Joint Committee of Finance Releases Funding 

On Wednesday, January 8th the Joint Committee on Finance (JCF) approved the department’s proposed open data collection system as mandated and funded in the current state budget.  The JCF decision approves use of the funds in the 2013-15 biennium to begin development and implementation. Additional resources are required in the 2015-17 biennium to complete the project.

Please go to the WISEdata website for more information.

 

August 2013 - Withdrawal of Appeal 

Regarding the status of the SSIS RFP # PA1150422, on August 9, 2013 Skyward, Inc. submitted a letter to DOA officially withdrawing its appeal. Despite the withdrawal of the appeal, due to the enactment of 2013 Wis. Act 20 (The Budget Act) the State could not proceed with the RFP to award a final contract.

 

July 2013 - Joint Committee on Finance Requires Multiple - Vendor Solution

Under 2013 Wisconsin Act 20, the biennial budget act, the Wisconsin Department of Public Instruction is required to develop a proposal for a multiple-vendor student information system for the standardized collection of pupil data. The proposal shall allow schools and school districts to use their vendor of choice and include reporting requirements that can reasonably be met by multiple vendors.

Once the proposal is approved by the joint committee on finance the state superintendent shall ensure that information about pupils enrolled in charter schools and about pupils enrolled in private schools participating in a parental choice program under s. 118.60 or 119.23, including their academic performance and demographic information, aggregated by school district, school, and teacher, is collected and maintained in the student information system.

For more information about the student information system see the Wisconsin Legislature documents at::

https://docs.legis.wisconsin.gov/2013/related/acts/20/1731

http://docs.legis.wi.gov/statutes/statutes/115/II/28/12

 

May 2013 - Response to Protest

The Department of Public Instruction (DPI) responded to the protest filed on February 15, 2013 by Skyward, Inc. regarding the state's letter of intent to award a contract for the statewide student information system (RFP #PA1150422).

After carefully reviewing the protest filed by Skyward, the DPI has found that Skyward's protest lacks merit, and that no law was violated in the RFP process. As such, the DPI denies Skyward's request to vacate the department's intent to award a contract for the statewide student information system to Infinite Campus.

The DPI conducted a thorough review of the protest in reaching this conclusion. In addition, the DPI obtained the services of an independent outside consultant, former Wisconsin State Supreme Court Justice and Marquette University Law School Professor Janine Geske, to ensure the DPI properly and appropriately reviewed and responded to the protest.

Per Wis. Admin. Code § Adm 10.15, the protester may appeal this decision to the Secretary of the Department of Administration (DOA) within 5 working days of issuance of the procuring agency's decision. The DOA secretary, or designee, shall take necessary action to settle and resolve the protest and shall promptly issue a decision.

We will continue to keep everyone informed through this website as the process continues.

Click here for more information.

 

February 2013 – “Intent to Award” Announced

On February 1, 2013 DOA issued a Notice of Intent to Award Request for Proposal, stating that it intended to award a contract to establish and maintain a SSIS to the successful proposer, Infinite Campus, Inc., which was the highest scoring proposer in the SSIS competitive RFP process.

DOA also had contracted with Cari Anne Renlund from law firm of DeWitt, Ross & Stevens to conduct an independent observation of the procurement, evaluation and selection process of the SSIS. Among the findings, her report found the following:

  1. The SSIS procurement, evaluation and selection process was open, fair, impartial and objective, and consistent with the RFP criteria;
  2. The State and the Evaluation Team carefully followed the statutory and regulatory requirements applicable to the procurement process;
  3. All proposing vendors were afforded an equal opportunity to compete for the contract award; and
  4. The procurement, evaluation and selection process satisfied the goals and objectives of Wisconsin’s public contracting requirements.

DOA Notice of Intent press release: http://www.thewheelerreport.com/wheeler_docs/files/0201doa_02.pdf

Procurement Process Observation Report: http://www.thewheelerreport.com/wheeler_docs/files/0201doaobsreport_01.pdf

 

May 2012 – Request For Proposal (RFP) Released

On May 2, 2012 DOA issued a RFP for the SSIS on behalf of DPI with a final submission due date of July 10, 2012. The RFP document contained the mandatory requirements for the functional and non-functional technical features of the system as well as the cost sheet requirements and the overall scoring rubric.

 Link to RFP: http://vendornet.state.wi.us/vendornet/wais/bulldocs/2350_1.DOCX

 

November 10, 2011 – Joint Committee on Finance Releases Funding and Specifies a Single Vendor

On November 10, 2011 the JCF, meeting under s. 13.10, first rejected a motion to require DPI to prepare an RFP for the SSIS that would approve multiple approved vendors. The motion was defeated on a bipartisan 3-12 vote.

The Committee then approved a motion on a 14-1 vote for the release of $5,000,000 GPR to the DPI for establishment and implementation of the SSIS during the 2011-13 biennium. An additional $5,000,000 GPR was held by the Committee to be released to DPI upon request if needed during the 2011-13 biennium, and another $5,000,000 was planned to be returned to the General Fund at the end of the biennium.

The Committee’s motion also approved the DPI and Governor’s request to pursue a single vendor for the SSIS through the RFP.

The Committee also approved an exception to existing statutory language allowing school districts that met specific criteria to not implement the SSIS in their district. At the time of this decision only the Tomah School District met these criteria.

DOA memo to JCF supporting Governor and DPI request:

http://ssis.dpi.wi.gov/files/ssis/pdf/2011-11-09%20SSIS%20DOA%20letter.pdf

Legislative Fiscal Bureau paper:

http://legis.wisconsin.gov/lfb/publications/Section-13.10/Documents/2011_11_10JFC_DPI_1.pdf

Minutes of JCF meeting:

http://www.doa.state.wi.us/meetings_notes.asp?thismeeting=1533

 

November 3, 2011 – Governor and State Superintendent Submit Updated Joint Request to JCF

On November 3, 2011, Governor Walker and Superintendent Evers submitted a revised joint recommendation to the JCF with the following changes/additions: 1) authorize a district to be exempt from the requirement to adopt the state’s SSIS if it could meet six technical requirement criteria; 2) the anticipated RFP release and scoring dates were moved back one month; and 3) provided an overview of the RFP process.

DPI and Governor’s updated request:

http://ssis.dpi.wi.gov/files/ssis/pdf/2011-11-03%20SSIS%2013.10%20letter.pdf

 

August 30, 2011 – Governor and State Superintendent Submit Joint Request to JCF

On August 30, 2011, Governor Walker and Superintendent Evers submitted their joint recommendations for funding and implementation of the SSIS to JCF. Two key recommendations included: 1) the department procure a single software vendor solution to provide a centralized system for all districts; 2) the majority of the $15 million will be used to offset district costs for migration, data conversion, training, and staff costs.

DPI and Governor’s request:

http://ssis.dpi.wi.gov/files/ssis/pdf/2011-08-30%20SSIS%2013.10%20letter...

 

May 2011 – Joint Committee on Finance Modifies SSIS Budget Item

On May 3, 2011, the Joint Committee on Finance (JCF) took executive action on the SSIS part of the 2011-13 biennial budget. The Committee modified the Governor’s SSIS request by approving the following:

  • Required the state superintendent to establish a SSIS.
  • Required the state superintendent and governor to jointly present a plan to JCF for implementation of the SSIS.
  • Appropriated $15,000,000 GPR for the SSIS to the JCF, rather than directly in DPI, for release to DPI during the 2011-13 biennium pending JCF approval of the state superintendent and governor’s plan. The approved funds would be transferred to the appropriation s. 20.255(1) (e) in the department, as created in the budget bill.
  • Required the state superintendent to ensure all school districts implemented the SSIS within a five year window following establishment of the SSIS.
  • Authorized the state superintendent to promulgate rules to charge fees to users of the system.

June 2011 – Budget bill passed

2011 Wisconsin Act 32, the 2011-13 biennial budget, was enacted on June 26, 2011 and included the SSIS provisions as established by JCF on May 3, 2011.  Per Section 9137 of Act 32:

“The state superintendent of public instruction shall submit a plan for the expenditure of moneys appropriated under section 20.255 (1) (e) of the statutes, as created by this act, in the 2011-12 fiscal year to the governor for his or her approval. By October 1, 2011, the state superintendent and the governor shall submit the approved plan to the joint committee on finance for its approval.”

 

April – August 2011 – SSIS Advisory Group Meets

After release of the Governor’s biennial budget request, the DPI organized a Statewide Student Information System Advisory Workgroup charged with gathering information to create a recommendation to the state superintendent on the steps which should be taken to implement a SSIS. The 74-member workgroup included members from school districts, CESAs, private schools, and the department.

The group gathered documents, communicated with other states’ education department staff that manage such systems, and collected information from potential vendors. The focus of the workgroup was to learn of best practices as they relate to procurement, functionality, deployment and implementation, on-going maintenance and support, infrastructure, and other related topics. The workgroup leveraged experiences of other states and individual school districts in Wisconsin in order to make the best possible decisions for the state. The group met five times between April and June of 2011 via “Live Meeting” and once in person.

As part of their work, on May 18, 2011 the workgroup developed and released a Request for Information (RFI) in coordination with the Department of Administration (DOA). Seventeen vendor responses were received by the June 10, 2011 deadline.

In August 2011, the Advisory Group’s final recommendations were provided to the State Superintendent. The Advisory Group recommendations included a single vendor solution for the SSIS acquired through a state Request for Proposal (RFP) process.

Link to Advisory Group’s recommendation:

http://www.wasb.org/websites/advoc_gov_relations/File/statewide_student_information-system/SSIS_advisory_group_report.pdf

 

March 2011 – Governor’s 2011-13 Budget Introduced

2011 Assembly Bill 40 was introduced by Governor Walker on March 1, 2011. The budget bill included statutory language requiring the state superintendent to establish a statewide student information system (SSIS). The bill required the state superintendent to present a plan to the Governor for the implementation of a statewide SSIS and for expenditure of appropriated funds. The bill appropriated $15,000,000 GPR to the Department of Public Instruction (DPI) for expenditures related to the establishment of the SSIS. The bill also 1) required the state superintendent to charge a fee, on a per pupil basis, to any school district that uses the new student information system, and 2) permitted the state superintendent to charge a fee to any other person that uses the system.